LF CONSTRUCTION SERVICES PTY LTD
PROJECT MANAGEMENT PLAN
HPE Field of Play — Hornsby Park Embellishments
Old Mans Valley South  |  1 Bridge Rd, Hornsby NSW 2077
CONTRACT DETAILS
PROGRAMME
COMMERCIAL
Job No: 01-2275
Sub No: S01-2275-011
Principal: Solutions Plus
Contact: Joel Alvey
Phone: 1300 653 013
Email: invoices@solutionsplus.au
Commencement:  30 April 2026
Date for Completion:  15 Oct 2026
Duration:  24 weeks to completion (3 wks float)
Working Hours:  7:00am – 5:30pm
Liquidated Damages:  $250 / day
Payment Claims:  25th each month
Contract Value: $324,015.06 ex-GST
Retention: 5% each claim
Productivity Rate: 160 m²/day
Drawings Revision: Civil Rev B,
Finishes Plan Rev C, Landscape Rev D
1.  CONTRACT SCOPE & RATES
LF Construction Services is engaged by Solutions Plus Built Pty Ltd for all concrete installation works at the HPE Field of Play, Hornsby Park Embellishments (Old Mans Valley South). Works are to be executed in accordance with IFC drawings Rev B (civil) and Rev C (finishes).
#
Description
Qty
Unit
Rate
Contract Value
1
Form, Reinforce, Pour & Exposed Aggregate
2,322
m²
$66.25
$153,832.50
2
Form, Reinforce, Pour & Broom Finish
4,047
m²
$34.48
$139,525.50
3
Install Key Joints (Connolly)
1,284
m
$13.00
$16,692.00
4
Form, Reinforce, Pour & Finish Pram Ramp
2
Each
$550.00
$1,100.00
5
Stairs (concrete)
1
Item
$12,850.00
$12,850.00
TOTAL CONTRACT VALUE (ex-GST)
$324,000.00
Key Exclusions — Confirm with Solutions Plus Before Start
The following items are EXCLUDED from our scope and must be provided by the principal or others:
Excluded from LF Scope
Risk if Not Confirmed Early
Sub-base excavation & compaction
We cannot form up if sub-base is wrong — delay = LD exposure
Survey, setting out & levels
Errors in layout corrected at OUR cost per contract cl. 9
Concrete pump supply
Without pump confirmation we cannot pour — programme collapses
Supply of Connolly joints
Joints must be on site before we form — 48hr lead time minimum
Traffic control & exclusion zones
Cannot mobilise without TC and exclusion zones operational
Curing of concrete (EXCLUDED from quote)
CRITICAL: curing must happen — see Profit Section for variation opportunity
Sawcut joints (optional / not priced)
Must decide before we start — Sawcutting contractor needs lead time
Coloured concrete supply (ready-mixed)
Colour consistency requires approved supplier — get in writing now
Engineer sign-off after pours
Must be organised by Solutions Plus — do not accept cost backcharge
Drainage pits, grates, conduits by others
Must be installed before we form around them
2.  PRE-START QUESTIONS — GET ANSWERS BEFORE 18 MAY
These questions must be resolved in writing before mobilisation. Unanswered items = programme and commercial risk. Send these to Joel Alvey at Solutions Plus as a formal RFI.
CATEGORY A — Site Readiness (Cannot start without these)
#
Question
Who Answers
Status
A1
Is the S/SE sub-base (stairs/ramp area) fully compacted, certified to design level and handed over to LF by 15 May 2026?
Solutions Plus / Earthworks subcontractor
⬜ Pending
A2
Who is responsible for survey and setting out? What is the handover protocol and when will levels be confirmed in the S/SE zone?
Solutions Plus / Surveyor
⬜ Pending
A3
Concrete pump: who is booking, what type (boom pump or line pump), and is it confirmed available for week commencing 30 April?
Solutions Plus
⬜ Pending
A4
Which batching plant is nominated for concrete supply? Who places the orders and what is the required notice period per pour?
Solutions Plus
⬜ Pending
A5
What is the exact mix design for each pavement type — MPa rating, max aggregate size, colour, slump class?
Solutions Plus / Engineer
⬜ Pending
A6
Connolly joints: when will they be on site and where is the designated secure storage location?
Solutions Plus
⬜ Pending
A7
Are exclusion zones and traffic control operational by 30 April? Who is the TC provider?
Solutions Plus
⬜ Pending
A8
When can LF crew complete HammerTech site inductions? (Must be done before foot on site)
Solutions Plus
⬜ Pending
CATEGORY B — Scope Clarification (Resolve before forming starts)
#
Question
Who Answers
Status
B1
STAIRS — Confirm the $12,850 lump sum scope: does it include or exclude tactile indicators, balustrade anchor bolts/sleeves, nosing inserts, step edge trim?
Solutions Plus / Designer
⬜ Pending
B2
PRAM RAMPS — Confirm exact locations on IFC plan and whether any embedded items (pram ramp tactile tiles, grates) are in or out of our scope.
Solutions Plus
⬜ Pending
B3
CURING — Our quote excludes curing (Exclusion Item 14). Confirm who is responsible and how this will be handled commercially. LF requires written direction before applying cure products at own cost.
Solutions Plus
⬜ Pending
B4
SAWCUTS — Currently optional and not priced. Solutions Plus must decide NOW — if required, LF needs to quote and a sawcut contractor needs lead time.
Solutions Plus
⬜ Pending
B5
EXPANSION JOINTS — Plans note 10mm expanding cork filler where adjacent to structures. Who supplies the cork filler?
Solutions Plus
⬜ Pending
B6
THICKENED EDGES — Confirm depth and extent of all thickened edges (TE detail: 250mm deep, 4-12TM, R10-600 ties). Are levels pre-set by others?
Solutions Plus / Engineer
⬜ Pending
B7
COLOURED CONCRETE — Multiple pavement types require colour. Who nominates the approved supplier and how do we handle batch-to-batch colour consistency?
Solutions Plus / Architect
⬜ Pending
B8
ENGINEER SIGN-OFF — Excluded from our scope. Confirm the process: who organises, when is it done, and will LF be notified before next pour?
Solutions Plus
⬜ Pending
B9
SAMPLE PANEL — Is a sample panel required for exposed aggregate finish before main works proceed? If yes, where and when?
Solutions Plus / Architect
⬜ Pending
B10
DRAINAGE — Stormwater pits and grates near our work area: will they be installed before we form around them?
Solutions Plus
⬜ Pending
CATEGORY C — Commercial & Variations
#
Question
Who Answers
Status
C1
Day works rates: confirm our variation rates are $100/hr per man + materials at cost + 25% markup, consistent with our BOQ. Get written confirmation.
Solutions Plus
⬜ Pending
C2
Variation Direction turnaround: per Clause 8, LF must respond within 2 business days of receiving a Direction. Confirm Solutions Plus's response time for issuing formal Variation Directions.
Solutions Plus
⬜ Pending
C3
Weather delay protocol: what is the threshold for cancelling a pour day and how do we notify Solutions Plus? (Rainfall, wind, temperature?)
Solutions Plus
⬜ Pending
C4
Pour card / docket sign-off: who is the authorised Solutions Plus site representative for signing concrete dockets and daily records?
Solutions Plus
⬜ Pending
C5
Concrete test cylinders: who organises the testing lab? Who collects cylinders and who pays for testing?
Solutions Plus / Engineer
⬜ Pending
C6
RW11 sandstone retaining wall (west boundary): confirm installation programme and when the adjacent pavement panels will be available for us to form.
Solutions Plus / Enabling Works
⬜ Pending
C7
Site diary and photos: confirm acceptable format for documenting delays, productivity hindrance and weather events for variation claims.
Solutions Plus
⬜ Pending
3.  SEQUENCING STRATEGY
Works commence in the South / South-East corner with the stairs and pram ramps — the most complex, fixed-price items — then track north-west through exposed aggregate, then broom finish. This front-loads the high-margin exposed aggregate work and keeps the crew progressing without doubling back.
Starting Point: S/SE Corner
The stair structure (Hornsby Council Standard Pathway Steps) sits in the SE corner. Two pram ramps (2 × $550 each) are in proximity. Sub-base and survey must be confirmed in this zone first.
SEQUENCING ORDER — S/SE TO NORTH-WEST
Phase
Activity
Area / Qty
Duration (est)
Notes
1
Stairs
1 item — $12,850
~7 working days
Form 3 days, reo 3.5 days, pour 1 day. Fixed price — confirm scope inclusions (tactile, bolts)
2
Pram Ramps (×2)
2 each — $550 ea
~4 working days
Both ramps back-to-back while stair cure cycle completes
3
Exposed Aggregate — SE Zone
~800 m² (approx 5 pours)
~1.5 weeks
Working from SE upward. 5 pours @ 160 m²/day
4
Exposed Aggregate — Central Zone
~800 m²
~1.5 weeks
Pump access critical — confirm positioning with Solutions Plus
5
Exposed Aggregate — NW Zone
~722 m²
~1 week
Final EA panels. Check RW11 status before forming adjacent panels
6
Broom Finish — SE to NW
~4,047 m² (25 pours)
~8–9 weeks
Largest scope item. Maintain 160 m²/day minimum, target 180+
7
Key Joints — concurrent
1,284 m
Throughout job
Install as pavement progresses — never let joint installation fall >1 week behind pours
8
Rectifications & Make-Good
As required
Weeks 19–21
Defects, joint sealing, cleanup prior to handover
Daily Cycle — Concrete Pavement
Day
Activity
Detail
Crew
Day N–2 & N–1
Form next panel
Set edge forms, star pickets, thickened edges, expansion joints
2 men
Day N–1
Reinforce
Lay SL72 mesh (or N12 bar as specified), chairs, tie wire
2 men
Day N (POUR)
Pre-pour check
Inspect formwork, reo cover, levels, services clear. Solutions Plus sign-off
All crew + SPB rep
Day N (POUR)
Concrete placement
Direct pump, screed, compact edges and thickened zones
4–5 men
Day N (4–8hrs after pour)
Broom finish OR float
Broom texture OR power float for trowel finish OR stop for retarder (EA)
2–3 men
Day N (same day — EA only)
Apply surface retarder
Dulux Avista Retarder sprayed evenly. Shade from sun/wind. Monitor set.
1 man
Day N+1 AM — all types
Apply Fosroc Concure AV
Immediately after finish: evaporation retarder sprayed as fine mist
1 man
Day N+1 AM — EA only
High-pressure wash
2,000 psi minimum. Start low, work uphill. Expose aggregate evenly.
2 men
Day N+1 (after dry)
Apply Fosroc Concure A99
Roller application at 5 m²/L. Trafficable in 24 hrs.
1 man
Day N+5 (optional)
Apply Dulux Avista Sealer
After full cure. Enhances finish and protects surface.
1 man
4.  24-WEEK PROGRAMME
Commencement: 30 April 2026  |  Completion: 15 October 2026  |  6 days per week, 7:00am–5:30pm  |  LD: $250/day  |  Duration: ~24 weeks (more float than contract requires)
Wk
Dates
Activities
Pour Area
Cum. m²
Claim
1
30 Apr–2 May
START TOMORROW. 3-day week (Thu–Sat). Mobilise, HammerTech inductions, site set-up, laydown area. Confirm survey S/SE. Begin stair forming Day 1.
–
–
–
2
4–9 May
Stair forming complete. Stair reo (Day 1–3). Pre-pour inspection. Stair pour end of week. Form pram ramp 1.
Stairs
–
–
3
11–16 May
Pram ramp 1 reo + pour. Pram ramp 2 form + reo + pour. Begin EA forming first S/SE panels.
Ramps
–
–
4
18–23 May
EA Zone 1: 5 pours × 160 m² = 800 m² exposed aggregate. Wash + cure each panel D+1.
800
800
–
5
25–30 May
EA Zone 2: 5 pours × 160 m² = 800 m². ► CLAIM 1 due 25 May (stairs + ramps + 800 m² EA)
800
1,600
CLAIM 1
6
1–6 Jun
EA Zone 3: 4 pours × 160 m² + balance 122 m². EA COMPLETE.
722
2,322
–
7
8–13 Jun
Transition to Broom Finish. Begin BF Zone 1 forming. 4 BF pours = 640 m².
640
2,962
–
8
15–20 Jun
BF Zone 2: 5 pours × 160 m² = 800 m². ► CLAIM 2 due 25 Jun (all EA + BF progress)
800
3,762
CLAIM 2
9
22–27 Jun
BF Zone 3: 5 pours × 160 m² = 800 m².
800
4,562
–
10
29 Jun–4 Jul
BF Zone 4: 5 pours × 160 m² = 800 m².
800
5,362
–
11
6–11 Jul
BF Zone 5: 5 pours × 160 m² = 800 m². ► CLAIM 3 due 25 Jul
800
6,162
CLAIM 3
12
13–18 Jul
BF Zone 6 balance: 207 m². BF COMPLETE. Key joints begin — install 400 m.
207
6,369
–
13
20–25 Jul
Key joint installation: 400 m. Concurrent defect inspection and rectification.
–
–
–
14
27 Jul–1 Aug
Key joint balance: 484 m. KEY JOINTS COMPLETE (1,284 m). ► CLAIM 4 due 25 Aug
–
–
–
15
3–8 Aug
QA walk-through. Engineer sign-off. Solutions Plus defect list issued.
–
–
CLAIM 4
16
10–15 Aug
Defect rectification. Cure sealer application (if variation approved).
–
–
–
17
17–22 Aug
Make-good. Final surface inspections. Begin Annexure B closeout docs. ► CLAIM 5 due 25 Sep
–
–
–
18
24–29 Aug
As-built drawings preparation. O&M manuals. Product warranties.
–
–
–
19
31 Aug–5 Sep
Statutory declaration preparation. Deed of Release. Final RFIs resolved.
–
–
CLAIM 5
20
7–12 Sep
Closeout documentation final review. Site demob planning.
–
–
–
21
14–19 Sep
Defects liability check. Outstanding items resolved. Target Practical Completion sign-off.
–
–
–
22–24
21 Sep–15 Oct
FLOAT / CONTINGENCY — 3 full weeks buffer for weather delays, access issues, rectifications. TARGET: COMPLETE BY WK 21. FINAL CLAIM submitted 25 Oct.
–
6,369
FINAL CLAIM
NOTE: Starting 30 April gives 24 weeks to the 15 October completion date — 3 weeks MORE than originally assumed. That extra float is gold. The works programme completes by Week 21, leaving Weeks 22–24 as pure contingency for weather, access delays, and rectifications. If productivity reaches 180 m²/day consistently, the pouring programme completes by Week 10, giving 11+ weeks of float.
5.  CREW & LABOUR PLAN
Role
Days Active
Activity Days
Responsibilities
Foreman / Site Supervisor
All ~144 working days
Full-time
Programme management, daily pour coordination, docket sign-off, site diary, variation documentation, Solutions Plus communication
Concretor — Forming (×2)
Weeks 1–24 (form days)
~80 days
Set edge forms, star pickets, expansion joints, thickened edges, verify setout levels before forming
Concretor — Reo (×2)
Weeks 1–24 (reo days)
~80 days
Lay SL72 mesh / N12 bar, install chairs and supports, verify cover, tie connections at thickened edges
Concretor — Pour & Finish (×4–5)
Pour days only
~40 pour days
Direct pump, place concrete, screed, compact edges, broom finish / float / retarder application
Labourer / Washer
EA wash days
~15 days
High-pressure aggregate wash (2,000 psi minimum), cure product application, cleanup
Core Crew Composition — Typical Day
Day Type
Min Crew
Optimal Crew
Key Actions
Forming day
2 men
3 men
Set forms 2 panels ahead. Never be less than 1 panel pre-formed.
Reo day
2 men
3 men
Lay reo + chairs. Inspect cover. Leave panel ready for pour sign-off.
Pour day
4 men
5–6 men
Pre-pour check with SPB. Pump coordination. Finish in sequence.
Wash day (EA)
2 men
2 men
Start 3–24 hrs after retarder. 2,000 psi. Start low, work uphill.
Cure day
1 man
1 man
AV spray + A99 roller. Do not skip — quality risk and potential warranty issue.
6.  MATERIALS SCHEDULE
Quantities calculated from contract BOQ and pavement plan areas. Order formwork materials before mobilisation. Confirm concrete orders minimum 48 hours before each pour.
Formwork & Site Materials
Item
Specification
Qty
Notes
17mm Form Ply
F17 1200×2400mm sheets
65+ m²
Reuse 3–4 cycles. Budget 65 m² — order 30 sheets initially, replenish as needed
LVL Timber — 95×65mm
Structural LVL
85 lm
Edge beam support along form faces
LVL Timber — 95×47mm
Structural LVL
60 lm
Intermediate support
150mm Edging Boards
Dressed timber or form board
120 lm
Edge forms for slab perimeter
Star Pickets
1.8m steel pickets
240 each
Form anchorage. Reusable — track location and recover daily
Z-Bar Hold-Downs
Steel Z-bar
6 lengths
Tie-down for form edges adjacent to existing structures
Formwork Fixings
50mm & 100mm hex head screws
As per BOQ
Keep adequate stock on site at all times
Cones & Conduit
Standard form cones
500+
Allow for through-slab services
10mm Cork Filler
Expanding cork filler
As required
At ALL structure interfaces per plans. Confirm supply — may be by others
Reinforcement
Item
Specification
Qty (est)
Notes
SL72 Trench Mesh / Flat Mesh
SL72 — 200×200×7.1mm
~37 tonnes
6,369 m² × 5.3 kg/m² × 1.1 waste factor. Confirm mesh vs bar per spec sheet.
N12 Deformed Bar
Grade 500N
~2 tonnes
Stairs, thickened edges, ramp reo, column ties
R10 Ties (stir-ups for TE)
R10@600 centres
As per TE detail
Thickened Edge detail: 4-12TM + R10@600. Verify lengths from thickened edge extent on plans.
Bar Chairs / Supports
65mm plastic chairs
~6,400 each
1 chair per m² minimum. Purchase before start.
Tie Wire
1.6mm annealed
5 rolls
For lapping and binding bar connections
Concrete (Approximate — confirm with Solutions Plus re: supply arrangement)
Pavement Type
Area / Depth
Volume (m³)
Spec / Notes
Exposed Aggregate — Pedestrian
2,322 m² × 120mm
~278 m³
32 MPa min, exposed aggregate mix. Confirm retarder compatibility with batch plant.
Broom Finish — Pedestrian
4,047 m² × 120mm (assumed)
~486 m³
25 MPa minimum. Broom finish to spec. Confirm thickness with engineer drawings.
Stairs (Hornsby Council Standard)
As per stair plan
~5 m³
40 MPa stairs. Allow 1 truck per pour.
Pram Ramps (×2)
Small pours each
~1 m³ each
32 MPa. Co-ordinate pump for these small pours.
Waste factor (5%)
–
~39 m³
TOTAL (approx)
–
~809 m³
Confirm exact volumes from IFC drawings. Order minimum 48hr in advance.
Cure & Finish Products
NOTE: Curing is EXCLUDED from the LF quote. All quantities below must be discussed with Solutions Plus before ordering. LF should seek a formal Variation Direction before applying any cure products at cost. See Section 8 for the variation opportunity.
Product
Application
Area
Qty (est)
Notes
Fosroc Concure AV
Evaporation retarder — all types
6,369 m²
~64 L concentrate
1:9 dilution → 10L per 100m². Apply within 2–4hrs of pour.
Fosroc Concure A99
Curing compound — all types
6,369 m²
~1,280 L
Coverage 5 m²/L. Apply early AM Day 2. Roller.
Dulux Avista Surface Retarder
Exposed aggregate delay
2,322 m²
~235 L
~10 m²/L. Apply same day within 24hrs of pour. Ready to use.
Dulux Avista Concrete Sealer
Optional final seal — all
6,369 m²
~1,600 L
3–5 m²/L. Apply Day 5+ after full cure. Budget item if approved.
High-Pressure Washer
Aggregate exposure wash
2,322 m²
1 unit min 2,000 psi
Own plant — ensure on site before first EA pour.
7.  PROFIT MARGIN STRATEGY
The following levers directly increase margin on this contract. Each lever is ranked by impact. Implement all of them simultaneously for maximum effect.
#
Lever
How to Execute
Est. Value
Owner / Action
1
Productivity — 160 → 180+ m²/day
The contract rates assume exactly 160 m²/day productivity. Each additional m² per day reduces labour-days needed. At 180 m²/day avg: saves ~7 working days per crew. At 200 m²/day: saves ~13 days. Achieve this by: (a) forming 2 panels ahead at all times, (b) pumping starts at 7am sharp, (c) finishing crew works without interruption.
HIGH IMPACT
Foreman to track daily m² output. Record in site diary.
2
Curing — charge as Variation
Our quote EXCLUDES curing (Exclusion Item 14). Cure products are essential for quality and strength development. Before applying any cure products, issue an RFI to Solutions Plus requesting a formal Variation Direction for curing. If approved, cure revenue at our product analysis rates adds material upside. If not approved, Solutions Plus must organise curing — either way, do not absorb this cost silently.
HIGH IMPACT
Foreman/PM to issue RFI before mobilisation.
3
Variation capture — weather & hindrance
The contract is explicit: weather cancellations and productivity hindrance by other trades are variations at day works rates. The only way to capture these is CONTEMPORANEOUS documentation. Method: (a) photos with timestamp every pour day, (b) site diary entries noting any delays, waiting time, or sub-base not ready, (c) written notice to Solutions Plus within 24hrs of any hindering event. Never wait until end of month.
HIGH IMPACT
Foreman: daily site diary. PM: issue written notice same day.
4
Sawcuts — price and win
Currently optional and not priced. Sawcutting is typically $6–12/lm. With 1,284 lm of joints already in contract and additional sawcuts likely, this is a fast add-on scope. Provide a competitive price to Solutions Plus now before they appoint another trade.
MEDIUM
PM to price and submit by 1 May.
5
Front-load payment claims
Submit the maximum claimable amount on 25 May (Week 2) even if only stairs and prelims are done. This reduces the retention balance building up against you. Every dollar claimed earlier reduces cash-tied-up risk.
MEDIUM
PM: prepare claim 1 by 20 May.
6
Formwork reuse — 3–4 cycles
The BOQ allocates 65 m² of form ply. If reused 3 times across the job, material cost is one-third of what it would be if replaced each time. This requires a disciplined strip-stack-clean routine. Assign one person to this daily.
MEDIUM
Foreman: strip and stack daily after cure release.
7
Reo — confirm mesh vs bar
Plans reference SL72 mesh for slabs and N12@100 bar for stairs/thickened edges. Mesh is significantly faster to lay than bar. Confirm mesh is acceptable across all slab areas — if bar was allowed where mesh would do, this is a material cost saving.
MEDIUM
PM to confirm with engineer before reo order.
8
No rework — quality process
The single biggest margin destroyer is rework. A failed exposed aggregate panel, a pour with wrong levels, or a stair pour that needs breaking out can wipe weeks of profit. Prevention: (a) ALWAYS verify levels before forming, (b) confirm mix design in writing before EVERY pour, (c) do a trial area of exposed aggregate before main run.
HIGH IMPACT
Every pour: pre-pour checklist. See daily cycle process.
8.  RISK REGISTER
ID
Risk
Like.
Impact
Mitigation
Owner
R1
Sub-base not ready at start: other trades not complete, ground not compacted, levels wrong
H
H
Confirm in writing by 13 May. Issue formal notice if not ready by 15 May. Do not mobilise to incomplete area.
PM — issue notice
R2
Concrete pump unavailable on pour day
M
H
Confirm pump booking 5 working days before each pour. Name and contact of pump operator on file. Alternative pump on standby list.
Foreman — pump confirmed each week
R3
Weather delay — rain/high wind
H
M
Document every rain event in site diary with photos. Issue variation notice same day per Clause 9. Do not absorb delay silently.
Foreman — daily diary
R4
Exposed aggregate panel fails — wash too late or too early
M
H
Apply retarder within 24hrs of pour. Wash test patch before committing to full panel. Trial panel first pour.
Foreman — timing checklist
R5
Colour inconsistency across concrete pours
M
H
Specify approved batch plant in writing. Get batch reference numbers on every docket. Check colour every delivery.
PM — written spec confirmation
R6
RW11 sandstone wall delayed — western panels inaccessible
M
M
Confirm RW11 programme with Solutions Plus. Sequence work to Eastern panels first. Issue EOT notice if delayed.
PM — RFI and EOT notice
R7
Levels error — setout mistake
L
H
Verify survey pegs before EVERY pour using spirit level and laser. If level peg is wrong, STOP and call Solutions Plus surveyor. Do not pour on questionable levels.
Foreman — pre-pour check
R8
Formwork failure during pour
L
H
Inspect all forms before pour commences. Test with foot pressure. Never pour against single-sided unsupported form.
Foreman — pre-pour inspection
R9
Retention build-up — cash flow
M
M
Front-load claims. Submit on 25th of every month without fail. Track retention balance and forecast recovery.
PM — monthly claims
R10
Liquidated damages — programme slip
M
H
Maintain 9+ weeks float. If float drops below 3 weeks, accelerate. Issue EOT notices for any qualifying delay WITHIN 2 DAYS per Clause 9.
PM — programme update weekly
R11
Scope creep — unpaid additional work
M
H
NEVER start work outside the contract scope without a signed Variation Direction. Verbal instructions are not enough. Always ask for written direction first.
Foreman + PM — strict compliance
R12
Cure products — cost not recovered
H
M
Issue RFI on curing before mobilisation. Do not apply cure products at own cost without written direction.
PM — RFI before start
9.  VARIATION & CLAIMS PROTOCOL
Payment Claim Schedule
Claim
Date
Expected Works
Target Value
Required Docs
Claim 1
25 May 2026
Mob, stairs, pram ramps
$25,000–35,000
Pour records, concrete dockets, photos of completed works
Claim 2
25 Jun 2026
All exposed aggregate (2,322 m²)
$80,000–100,000
EA pour records, wash records, cure records, area confirmation
Claim 3
25 Jul 2026
~1,600 m² broom finish
$55,000–65,000
BF pour records, concrete dockets, progressive area schedule
Claim 4
25 Aug 2026
~2,000 m² broom finish balance
$65,000–75,000
Pour records, key joints progress, QA inspections
Claim 5
25 Sep 2026
Key joints, rectifications
$25,000–35,000
Joint installation records, defect resolution evidence
Final Claim
25 Oct 2026
Retention release + Annexure B
Retention + balance
All Annexure B items: as-builts, warranties, manuals, stat dec, deed of release, site sign-off
Variation Documentation Protocol
Every variation must follow this process. Verbal instructions do not entitle LF to payment:
Step
Action
Key Rule
Step 1
Identifying a Variation
Any instruction outside the contract scope is a potential variation. This includes: additional areas, changed finishes, curing, sawcuts, delays caused by others, or weather events.
Step 2
Notify within 2 business days
Per Clause 9 and 2.5: notify Solutions Plus IN WRITING within 2 business days of discovering a delay or variation event. Late notice = no entitlement.
Step 3
Request Variation Direction
Email Joel Alvey requesting a formal Variation Direction. Do NOT start the varied work until direction is received.
Step 4
Provide cost breakdown
Per Clause 8.1: provide feasibility, scope, programme impact, and cost breakdown within 2 business days of receiving the Direction.
Step 5
Execute and document
Photograph, record materials used, labour hours, and equipment. Dockets signed daily by Solutions Plus rep.
Step 6
Include in next progress claim
Include variation amount with full supporting documentation on next claim date (25th of month).
Day Works Rates (from BOQ)
Item
Rate
With Markup (×1.25)
Notes
Labour — per man hour
$100/hr
$125/hr
Confirm rate with Solutions Plus in writing before start
Materials — at cost + markup
Cost + 25%
—
Retain all receipts. Submit with claim.
Plant — agreement required
TBA
—
Agree hire rates with Solutions Plus before any plant on day works
10.  FINAL DELIVERABLES CHECKLIST — Annexure B
All items below must be submitted MINIMUM 4 WEEKS before Practical Completion (i.e., by 17 September 2026). Failure to submit delays final payment and retention release.
Item
Deliverable
Required By
Status
1
As-built drawings (PDF, DWG & hard copy) — full set marked up accurately
17 Sep 2026
⬜ Not started
2
Operation & Maintenance manuals — include asset register and contacts
17 Sep 2026
⬜ Not started
3
Manufacturer/product and construction warranties — dated from Date of Completion
17 Sep 2026
⬜ Not started
4
Rectification of defects — confirmation signed off or evidence of completion
15 Oct 2026
⬜ Not started
5
Final payment claim — must reference subcontract number S01-2275-011
25 Oct 2026
⬜ Not started
6
Final Statutory Declaration (see Solutions Plus template)
15 Oct 2026
⬜ Not started
7
Deed of Release — executed by authorised officer
15 Oct 2026
⬜ Not started
9
Site sign-off / demobilisation checklist — signed by Solutions Plus site rep
15 Oct 2026
⬜ Not started
10
All tools, materials, rubbish removed — site left clean and safe
15 Oct 2026
⬜ Not started
LF CONSTRUCTION SERVICES PTY LTD  |  ABN 64 608 911 020  |  Liam Fitzgerald  |  0404 996 250  |  liam.fitzgerald@lfcs.com.au
Document prepared: 29 April 2026  |  Project: HPE Field of Play Hornsby  |  Subcontract: S01-2275-011