# 2026-03-13 — Day 1: HQ Online

## What Happened Today

### Infrastructure
- Set up HQ ↔ COO file-based delegation (HQ-TO-COO.md / COO-TO-HQ.md)
- Session crons running: HQ every 4hrs from 6am, COO every 4hrs from 8am
- Remote Control enabled for phone monitoring from site
- Vault consolidated to single canonical path: `RateRight-HQ/`

### Email Campaign
- Campaign deployed to PM2 on VPS — running 24/7 (hostel-campaign + hostel-monitor)
- 3 emails sent so far: Wake Up! Sydney Central, YHA Sydney Central (bounced), Big Hostel
- DMARC/SPF/DKIM investigated — root cause: VPS IP not in SPF record
- Fix: relay through smtp.gmail.com (App Password created, 2FA enabled)
- Susan found 24 Sydney hostel emails, Radar found 9 Melbourne hostel emails
- Apollo enrichment started — finding GM contacts for direct outreach

### Campaign Replies
- **Wake Up! Sydney Central** — Archie (reception): "We don't have a notice board." Polite no.
- **YHA Sydney Harbour** — Auto-reply only. Central reservations queue. Wait for human reply Mon/Tue.
- **YHA Newcastle Beach** — Same auto-reply. Wait for human reply.

### Research Completed
1. Email deliverability fix → `03-Operations/Email-Deliverability-Fix.md`
2. Poster printing options → `02-Business/Marketing/Poster-Printing-Options.md`
3. Facebook group strategy → `02-Business/Marketing/Facebook-Strategy.md`
4. Fly.io shutdown plan → `04-Projects/Kill-Flyio-Plan.md` — **$189/mo savings, execute ASAP**

### Automation Guide
- Full Claude Code automation research saved to `05-Skills/Claude-Code-Automation-Guide.md`
- Desktop Scheduled Tasks > session crons > /loop (ranked by durability)
- Session crons expire in 3 days — need to set up permanent Desktop /schedule tasks

## COO Status Report (23:15 AEDT)
- All 4 PM2 processes online
- hostel-campaign: 3 sent, 12 remaining, no errors
- hostel-monitor: running, 5 threads monitored, 0 new replies yet
- 1 transient Sheets API error — auto-recovered

## Issues
1. Wake Up said no noticeboard — adjust pitch for hostels without boards?
2. YHA emails go to central queue — try emailing properties directly
3. Session crons expire in 3 days — set up Desktop /schedule tasks
4. Fly.io bleeding $189/mo for zero traffic — kill it

## The Window
Tonight's priorities:
- [ ] Set up permanent Desktop /schedule tasks
- [ ] Install Context Mode (`claude mcp add-marketplace context-mode`)
- [ ] Kill Fly.io (follow plan in 04-Projects/)
- [ ] Decide: adjust hostel pitch for no-noticeboard hostels?