---
title: 2627 St Clare's Convent — Cover Letter / Email Body Draft
job: 2627
date: 2026-05-04
created_by: claude-code-coo
purpose: Draft email body / cover letter from Liam to Girvan Group accompanying the Tender Summary workbook submission. Copy/paste into Outlook or onto LFCS letterhead.
---

# Email subject

`St Clare's Convent Refurb — FRP Package Tender Submission — LFCS`

# To

Girvan Group (recipient TBC)

# Attach

1. `2627-Tender-Summary-2026-05-04_v-CC.xlsx` — primary tender document (Cover, Lump Sum, SoR, Exclusions, Terms, Dimensions sheets)
2. `2627-Rate-Buildup-2026-05-04_v-CC.xlsx` — supporting rate buildup (Labour, Materials, Summary, Sensitivity, Sources sheets)

# Body — DRAFT (review + send)

Hi [Girvan PM name],

Please find attached our tender submission for the FRP package on St Clare's College Convent Refurbishment, 29 Carrington Rd Waverley.

**Headline:**
- Subtotal ex GST: **$78,322**
- GST 10%: $7,832
- **Total inc GST: $86,154**

**Scope summary** — formwork supply and erection, reinforcement placement, and concrete place and finish across the six work areas in the structural drawings:

1. New lift pit and surrounding works
2. Retaining walls RW1 (footing only — wall is blockwork)
3. External staircase works
4. External platform extension
5. Internal staircase works
6. Level 1 suspended slabs (S4, S5, lift lid)

**Key exclusions** (in scope of head contractor or others — full list on Exclusions tab):
- Concrete supply (all grades) and concrete pumping
- Reinforcement steel supply (bar and mesh) and reo ancillaries
- Scaffold and elevated work platforms
- Excavation, demolition, sub-base preparation, survey, and setting out
- Underpinning to existing footings
- Block walls (BW1) and RW1 wall above footing — blockwork by mason
- Steel framing, lintel angles, stair stringers, and all chemical anchors
- Heritage / asbestos / lead-paint clearances

**Important — drawings stamped PRELIMINARY:**

Tender pricing is based on Birzulis structural drawings 9607 rev B/C dated NOV 2025, which are stamped "PRELIMINARY ONLY — NOT FOR CONSTRUCTION." We reserve the right to vary on the Final IFC issue per the Schedule of Rates attached at Option B.

**Terms:**
- Lump Sum (Option A) for fixed scope
- Schedule of Rates (Option B) — $85/hr trade day rate, $95/hr supervisor day rate per LFCS Rate Card V1.7 — basis for all variations
- Validity: 30 days from today, with re-rate clause if material market moves more than 5%
- Hours of work: Day shift Monday to Friday
- Pre-conditions to commencement: see Terms tab in attached workbook
- Payment terms: per Girvan PO on award

Happy to walk through the line items or address any clarifications. Looking forward to working with you on this project.

Kind regards,

Liam Fitzgerald
Director — LF Construction Services Pty Ltd
ABN 64 608 911 020
Unit 57, 16-18 Wassell St, Matraville NSW 2036
M: 0404 996 250
E: liam.fitzgerald@lfcs.com.au

---

# Reviewer notes (claude-code-coo)

- Recipient name + email TBC. Default to Girvan Group main address if unknown — per S3 grill answer no formal RFQ scope email was in the pack.
- If Girvan asked for specific PDFs in addition to the workbook, save Tender Summary sheets as separate PDFs (Cover, Lump Sum, Exclusions, Terms) and attach individually.
- Old `2627-Quote-INCOMING-NOTE-WRONG-TEMPLATE-Kokuyo.docx` (Liam's prior Kokuyo joinery template stuck in pack by accident) should NOT be sent. Delete from any Drive upload.
- Per `feedback_lfcs_drive_no_md.md` — this `.md` is for vault only; do NOT upload to Drive. Convert to email body or paste onto letterhead before sending.