--- title: Initial Audit created: 2026-05-01 type: system --- # Initial Audit — 2026-05-01 ## 1. Vault summary - Total notes: 31 - Total folders: 16 (11 top-level + 5 sub: `Marketing/`, `Operations/`, `Projects/`, `Skills/`, `Templates/`) - Notes per top-level folder: - `00_Inbox/`: 0 - `01_Daily/`: 6 - `02_Weekly/`: 0 - `10_RateRight/`: 11 - `11_OpsMan_LFCS/`: 4 - `12_SiteOps/`: 3 - `20_Personal/`: 1 - `30_Goals/`: 1 - `40_People/`: 0 - `90_Reference/`: 0 - `_System/`: 5 - Date range (mtime): 2026-03-13 → 2026-05-01 - Total word count: ~13,200 ## 2. Structure check - `_System/CLAUDE.md` does not name `90_Reference/` or `_Archive/`. Plan vs. actual: - `90_Reference/` exists, empty, not in plan → either add to plan or remove - `_Archive/` referenced by audit spec, does not exist → decide whether to create - Empty folders that are in the plan: `00_Inbox/`, `02_Weekly/`, `40_People/` - Folders that exist but aren't in the plan: `90_Reference/` - No unplanned content folders. ## 3. Orphan notes 28 of 31 notes have zero backlinks and zero links out. Excluded from the orphan list: `Agent-Stack-MOC.md` (1 outlink), `01_Daily/2026-05-01.md` (1 backlink), `Kill-Flyio-Plan.md` (1 outlink, broken — see §5). `01_Daily/` - `2026-03-13.md` — `# 2026-03-13 — Day 1: HQ Online` - `2026-03-14.md` — `# 2026-03-14 — Day 2` - `2026-03-15.md` — `# 2026-03-15 — Day 3 (Saturday)` - `2026-03-16.md` — `# 2026-03-16 — Day 4 (Sunday)` - `2026-03-17.md` — `# 2026-03-17 — Day 5 (Monday)` `10_RateRight/` - `CLAUDE.md` — `# CLAUDE.md — RateRight HQ Brain` - `COO-TO-HQ.md` — `# COO Reports` - `HQ-TO-COO.md` — `## Task: Report current campaign status from PM2` - `README.md` — `# 10_RateRight` (stub) - `ROADMAP.md` — `# RateRight Roadmap` - `_Log.md` — `# RateRight — Log` (stub) - `Marketing/Facebook-Strategy.md` — `# RateRight Facebook Group Posting Strategy` - `Marketing/Poster-Printing-Options.md` — `# RateRight Hostel Campaign -- Poster Printing Options (Australia)` - `Operations/Email-Deliverability-Fix.md` — `# Email Deliverability Fix -- rateright.com.au` - `Skills/Claude-Code-Automation-Guide.md` — `# Claude Code Automation Research — Best Current Setup for Rocky` `11_OpsMan_LFCS/` - `CLAUDE.md` — `# OpsMan_LFCS context` (stub) - `README.md` — `# 11_OpsMan_LFCS` (stub) - `_Log.md` — `# OpsMan_LFCS — Log` (stub) `12_SiteOps/` - `CLAUDE.md` — `# SiteOps context` (stub) - `README.md` — `# 12_SiteOps` (stub) - `_Log.md` — `# SiteOps — Log` (stub) `20_Personal/` - `CLAUDE.md` — `# Personal context` (stub) `30_Goals/` - `CLAUDE.md` — `# Goals context` (stub) `_System/` - `CLAUDE.md` — `# Global Instructions` - `Templates/Daily.md` — `# {{date}}` - `Templates/Person.md` — `# {{name}}` - `Templates/Project_Log.md` — `# {{project}} — Log` - `Templates/Weekly.md` — `# Week of {{date}}` ## 4. Suspected duplicates / near-duplicates No content duplicates. Identical scaffolding stubs (worth knowing, not merging): - 4 short folder-context `CLAUDE.md` files (`11_OpsMan_LFCS/`, `12_SiteOps/`, `20_Personal/`, `30_Goals/`) — identical body, only the heading differs. Each is a 32-word "Rocky to fill in" placeholder. - 3 `README.md` stubs (`10_RateRight/`, `11_OpsMan_LFCS/`, `12_SiteOps/`) — identical "Stub — Rocky to fill in" pattern. - 3 `_Log.md` stubs — identical empty-log skeletons. ## 5. Broken links - `[[03-Operations/Email-Deliverability-Fix]]` in `10_RateRight/Projects/Kill-Flyio-Plan.md` (frontmatter `related:` field). The path `03-Operations/` does not exist; the intended target is almost certainly `10_RateRight/Operations/Email-Deliverability-Fix.md`. Likely migration artifact from the legacy `vault/04-Operations/` layout. ## 6. Naming inconsistencies - `_System/Templates/Project_Log.md` uses underscore between words; sibling templates are single words (`Daily.md`, `Weekly.md`, `Person.md`) and the broader vault convention is hyphenated PascalCase (`Agent-Stack-MOC.md`, `Email-Deliverability-Fix.md`, `Kill-Flyio-Plan.md`). Suggest: rename to `Project-Log.md`. - Top-level RateRight files mix two case styles: `ALL-CAPS-HYPHEN` (`COO-TO-HQ.md`, `HQ-TO-COO.md`, `README.md`, `ROADMAP.md`, `CLAUDE.md`) versus `Pascal-Hyphen` in subfolder content. The split reads as "system/role files vs content" — defensible but undocumented. Codify in `_System/CLAUDE.md` or pick one. ## 7. Misfiled notes - `10_RateRight/Skills/Claude-Code-Automation-Guide.md` → suggested destination: `90_Reference/`. Reason: content is generic Claude Code research (scheduled tasks, hooks, agents) reusable across all projects, not RateRight-specific. The file even contains a stale "Save to: RateRight-HQ/05-Skills/..." breadcrumb from an earlier layout. ## 8. Missing frontmatter Counts of notes missing one or more of `title` / `created` / `tags`: - `01_Daily/`: 6 / 6 - `10_RateRight/`: 11 / 11 (one file has FM but lacks `title`) - `11_OpsMan_LFCS/`: 4 / 4 (one file has FM but lacks `title` + `tags`) - `12_SiteOps/`: 3 / 3 - `20_Personal/`: 1 / 1 - `30_Goals/`: 1 / 1 - `_System/`: 5 / 5 Total: 31 / 31. Only 2 notes have any frontmatter at all. ## 9. Stale notes None. Oldest mtime in vault is 2026-03-13 — well inside the 6-month window. ## 10. Three reorganisation proposals 1. **Wire READMEs into project graphs + fix the one broken link.** Make each `1X_*/README.md` a Map-of-Content linking to the folder's notes (`ROADMAP`, `_Log`, subfolder MOCs). Fix `[[03-Operations/Email-Deliverability-Fix]]` → `[[Email-Deliverability-Fix]]` in `Kill-Flyio-Plan.md`. - Why: 28 of 31 notes are orphans. A handful of MOC links convert most of the vault from a folder-of-files to a navigable graph. - Effort: small. - What could go wrong: README rot — if Rocky doesn't update them as files are added, they go stale fast and become misleading. Mitigation: keep them short (link list, not prose). 2. **Codify naming + frontmatter standard in `_System/CLAUDE.md`, then upgrade the four templates.** Decide minimum FM (`title`, `created`, `tags`) and one filename convention. Update `Templates/{Daily,Weekly,Person,Project_Log}.md` to emit the FM block. Rename `Project_Log.md` → `Project-Log.md` for consistency. - Why: today's templates emit only a heading. Without a written standard the next 100 notes will continue to drift; backfill cost grows linearly with note count. - Effort: small for the standard + templates; medium if you also backfill the existing 31 notes. - What could go wrong: heavy FM enforcement creates capture friction in `00_Inbox/`. Mitigation: exempt `00_Inbox/`; require FM only on promotion out of inbox. 3. **Decide the fate of `90_Reference/` and `_Archive/` and reflect it in `_System/CLAUDE.md`.** Either commit `90_Reference/` to the plan (with at least one seed note) and create `_Archive/`, or delete the empty `90_Reference/` and drop `_Archive/` from expectations. - Why: a folder that exists but isn't in the written plan is exactly the drift this audit is meant to catch. The audit spec assumes both folders exist and are load-bearing for "stale note" rules; if they're not real, the rule is dead on arrival. - Effort: small. - What could go wrong: deleting `90_Reference/` then recreating it next month is wasted churn. If unsure, keep it and add a one-line `90_Reference/README.md` describing what belongs there.