# RateRight Monthly Cost Audit — ACTUAL (January 2026 Bank Statement)

**Date:** 2026-02-07
**Source:** Airwallex bank statement, Jan 1-31 2026
**Audited by:** Rivet (Financial Agent)
**Currency:** AUD

---

## January 2026 Summary

| Metric | Amount |
|--------|--------|
| Starting Balance | $30,869.52 |
| Total Income (Stripe) | +$215.66 |
| Total Outflows | -$6,677.05 |
| **Ending Balance** | **$24,408.13** |
| **Net Burn** | **$6,461.39** |

---

## Actual Costs by Category

### 👥 Staff / People — $4,525.07/mo (68% of spend)

| Who | Payments | Total AUD | Role |
|-----|----------|-----------|------|
| Markus Lindo | 3 payouts (PHP) | $2,140.00 | Full-stack dev (Philippines) |
| Angelica Belo | 2 payouts (PHP) | $2,180.00 | Unknown role (Philippines) |
| OnlineJobsPH | 2 charges (USD $69 ea) | $205.07 | VA recruitment platform subscription |

**⚠️ Question for Michael:** Who is Angelica? She's the 2nd largest expense at $2,180/mo. And is the OnlineJobsPH subscription ($205/mo) still needed?

### 💻 Software & SaaS — $1,507.48/mo (23% of spend)

| Service | AUD Cost | USD Cost | Category | Essential? |
|---------|----------|----------|----------|-----------|
| ClickUp | $498.63 | $330.42 | Project Mgmt | ❓ **$500/mo for project mgmt?** |
| Claude AI (Max) | $340.00 | ~$200 | AI/Coding | ✅ Core dev tool |
| Fly.io | $189.37 | $125.48 | Hosting | ❓ **What runs on Fly.io?** |
| Google Workspace | $162.80 | — | Email/Docs | ❓ How many seats? |
| GitHub | $154.64 | $102.00 | Code repos | ❓ **$102 USD for GitHub?** That's Team/Enterprise tier |
| Apollo.io | $85.19 | $59.00 | Lead enrichment | ❓ Still using this? |
| Twilio | $75.65 | $50.00 | Phone/SMS | ✅ Voice line + SMS |
| Zapier | $48.26 | $32.99 | Automation | ❓ What automations are running? |
| Slack | $42.94 | $28.57 | Team comms | ✅ Comms with Markus |
| Xero | $10.00 | — | Accounting | ✅ Cheap, needed |

### 📢 Marketing — $544.50/mo (8% of spend)

| Service | AUD Cost | Notes |
|---------|----------|-------|
| Coaster Advertising | $544.50 | ❓ **What is this? Active campaign? Results?** |

### 💰 Income — $215.66

| Source | Amount | Notes |
|--------|--------|-------|
| Stripe deposit | $215.66 | ❓ **From what?** First revenue? A test? A refund? |

---

## 🚨 Red Flags & Questions

### 1. Burn rate is $6,461/mo — NOT $100/mo
My earlier estimate was catastrophically wrong because I only knew about infrastructure costs. The real picture:
- **Staff: $4,525/mo** — this is 68% of all spending
- **SaaS: $1,508/mo** — bloated with tools that may not be needed
- **Marketing: $545/mo** — unclear ROI

### 2. Cash runway at current burn
| Metric | Value |
|--------|-------|
| Current balance | $24,408.13 |
| Monthly burn | $6,461.39 |
| **Months of runway** | **~3.8 months** |
| **Runs out** | **~May 2026** |

### 3. ClickUp at $498.63/mo is insane
That's $6k/year for project management. For a 2-person team (Michael + Markus), you could use:
- GitHub Issues (already paying for GitHub) — **FREE**
- Linear free tier — **FREE**
- Notion (already have it) — **FREE**
- **Potential saving: $499/mo = $5,984/year**

### 4. GitHub at $154.64 (USD $102)
GitHub Team is $4/user/mo. At $102/mo that's either 25+ seats or Enterprise. For a startup with 1 dev?
- GitHub Free gives unlimited private repos
- **Potential saving: $100-150/mo**

### 5. Fly.io at $189.37 (USD $125.48)
What's running on Fly.io? We have:
- DigitalOcean VPS ($24/mo) for Clawdbot
- Railway ($5/mo) for Growth Engine
- Vercel (free) for the app
Why is there ALSO a $189/mo Fly.io bill?
- **Potential saving: up to $189/mo if redundant**

### 6. Google Workspace at $162.80/mo
Business Standard is $18.40 AUD/user/mo. At $162.80 that's ~8-9 seats.
- If it's just Michael + Markus, that should be ~$37/mo
- **Potential saving: ~$125/mo**

### 7. Angelica Belo — $2,180/mo
Who is this? What does she do? Is she still needed? This is the single biggest line item after Markus.

### 8. OnlineJobsPH — $205/mo
That's the platform subscription fee for hiring Filipino VAs. If you've already hired who you need, can this be cancelled?
- **Potential saving: $205/mo**

---

## 💡 Cost Optimization: What's Possible

### Quick Wins (Cancel/Downgrade)

| Action | Monthly Saving |
|--------|---------------|
| Kill ClickUp → use GitHub Issues/Notion | $499 |
| Downgrade GitHub → Free tier | $150 |
| Kill/downgrade Fly.io (if redundant) | $189 |
| Right-size Google Workspace seats | $125 |
| Cancel OnlineJobsPH (if done hiring) | $205 |
| Review Apollo.io necessity | $85 |
| Review Zapier necessity | $48 |
| **Total potential savings** | **~$1,301/mo** |

### Bigger Decisions (Need Michael's Input)

| Decision | Monthly Impact |
|----------|---------------|
| Is Angelica still needed? | $2,180/mo |
| Is Coaster Advertising delivering? | $545/mo |
| Can Markus go part-time pre-launch? | $1,000+/mo |

### Optimized Burn Rate Scenarios

| Scenario | Monthly Burn | Runway (from $24.4k) |
|----------|-------------|---------------------|
| **Current** | $6,461 | **3.8 months (May 2026)** |
| **SaaS optimized only** | $5,160 | **4.7 months (Jun 2026)** |
| **SaaS + staff review** | $2,500-3,500 | **7-10 months (Sep-Nov 2026)** |
| **Skeleton crew** (Michael + Rivet only) | $500-800 | **30+ months** |

---

## Revised Breakeven Analysis

At current burn ($6,461/mo), breakeven requires:
- **129 individual hires/month** ($50 each) or
- **65 crew hires/month** ($100 each) or
- **~100 blended hires/month**

At optimized burn ($2,500/mo), breakeven requires:
- **50 individual hires/month** or
- **25 crew hires/month** or
- **~39 blended hires/month**

At skeleton crew ($500/mo), breakeven requires:
- **10 individual hires/month** — achievable early
- **5 crew hires/month** — very achievable

---

## ⏰ Urgency

**You have ~3.8 months of cash at current spend.** That's not a crisis, but it's a ticking clock. Every dollar saved extends runway.

The single most impactful question: **Can you cut $3-4k/month in staff/SaaS costs before launch?** That buys you from 4 months to 8+ months of runway.

---

*This audit replaces the earlier estimate. Real numbers > assumptions.*
*Next: Need Michael's answers on the red flag items before finalizing projections.*